Graduation

Graduation

About
graduation
Ceremony
dates
How to book What happens
on the day?
What should
I wear?
Guests Visa support Contact us

About graduation

Degrees are conferred at degree/graduation ceremonies. You can graduate straight after you've finished your degree, or many years later, in person by attending a ceremony, or in absence ('in absentia').

Only one degree can be conferred in person at a given ceremony, e.g. if you passed the examinations for a BA degree and then passed a Master's degree, the BA would be conferred in absence and the Master's conferred in person at a ceremony.

You will receive a copy of your final transcript upon completion of your degree. This will be sent by post to the home address you listed in the University's Student Self Service. Electronic copies are not available. You can also order, at a cost of £10 each, a copy of your on-course transcript if you haven't yet completed your course. Please see the University's Academic transcripts webpage.

Ceremony dates

The College usually holds seven graduation ceremonies each year. However, if you wish to graduate in absentia (see next section), your degree can be conferred at the next available ceremony even if St Antony's is not presenting students in person.

The dates currently confirmed for in-person graduations are below. If no places are currently available, we can add you to a waiting list but there is no guarantee that a place will become available.​

  • Saturday 4 March 2017, afternoon
  • Saturday 6 May 2017, afternoon
  • Monday 17 July 2017, afternoon
  • Friday 21 July 2017, afternoon
  • Saturday 22 July 2017, morning
  • Friday 28 July 2017, afternoon
  • Saturday 11 November 2017, afternoon
  • Saturday 10 March 2018, afternoon
  • Saturday 5 May 2018, afternoon

How to book your graduation place

Current taught course (MSc, MSt, MPP, MPhil) students will receive an email invitation from the University's Degree Conferrals Office in December (of your final year if you are doing an MPhil) containing booking details. Booking is done through the University's eVision online booking system. You will have priority booking until mid-January and you are encouraged to make your choice promptly as places are booked on a first come, first serve basis.

Current research students will receive an email invitation from the University's Degree Conferrals Office with booking details once leave to supplicate has been granted. You are encouraged to make your choice promptly as places are booked on a first come, first serve basis.

Taught course and research students whose course finished before the current academic year (known as 'historic' students) should contact the College to make a booking. Please email us with your preferred date(s) from the list above, together with your post-Oxford email address, full postal address and contact phone number(s). Please note that until you receive confirmation from either the University's Degree Conferrals Office or the College, your place is not guaranteed.

It is not possible to attend a graduation ceremony following completion of a Certificate or Diploma.

You must ensure that you have no debts or dues outstanding to St Antony's College or the University before graduating. Please refer to the University’s Regulations for Degrees, Certificates and Diplomas for more information.

If you can no longer attend the ceremony it is important that you let us know immediately by contacting Deputy Registrar James McBain. If you cancel with less than 30 days’ notice before a ceremony then (other than for an exceptional reason) your degree will be conferred in absence and you will not be able to book to attend a different ceremony in person. 

You must be sure that you will have your results at least two weeks before your graduation date. It is your responsibility to check this with your department. The College will not be liable for any losses incurred as a result of your having to withdraw from the ceremony for this reason.

Leave to Supplicate for research students only must have been granted by the Board. A hardbound copy of the thesis, extract and all other paperwork must have been submitted to the Examination Schools.

Current students can select to graduate in absentia via eVision's online booking system. Other dates may be available for in absentia graduation; please contact the Deputy Registrar for details.

Students who completed their course a year or more ago should contact the Deputy Registrar with details of the degree to be conferred, their telephone number and their postal address.

What happens on the day?

Graduation ceremonies are lovely occasions for you as the graduating student and your family/friends to celebrate your achievement. To honour the occasion, we invite you and your guests to join us for a celebration lunch before the ceremony. 

The Dean of Degrees Dr Toby Matthiesen and the Deputy Registrar James McBain will be on hand throughout the day to help you and your guests. You will be given a full timetable with instructions some weeks before the ceremony. Please be sure to read this carefully.

What should I wear?

Please refer to the College's illustrated guide to academic dress to ensure you have the correct attire for graduation. That webpage also has details of academic dress suppliers in Oxford.

The dress code is strictly adhered to. Please follow it carefully.

Guests

Guest allocation for the graduation ceremonies is three tickets per graduand. Graduands themselves do not need a ticket.

It is recommended that children under the age of seven do not attend the ceremony but if graduands do wish to bring children, the parent/guardian should try and sit near an exit so that they may leave quickly and quietly should the child get restless. Please also note that the child will need their own ceremony ticket unless they will be sitting on their parent/guardian’s lap.

A lunch is held in College before each graduation ceremony (for 22nd July 2017 the celebration will be post ceremony). Graduands and their three guests may attend free of charge. Additional places are not available.

Visa support

If graduands or any of their guests require a visa to travel to the UK for the ceremony, it is very important to plan for this in advance. If you require a letter confirming you are booked to attend a ceremony then please contact the Deputy Registrar. We can also provide a template for you to prepare a visitor invitation letter for your guests if required.

Contact us

If you have any questions or concerns regarding graduation, please contact James McBain, Deputy Registrar.