Academic Office Assistant
Administrative
Part-time
£20,110.40 - £23,007.20 plus £1,200 Oxford weighting
Deadline: Thursday 24 October 2024
St Antony’s College is recruiting for an Academic Office Assistant. Working in a small team, you will provide high quality administrative support in key areas throughout the student journey – from new students arriving in college, through assessments, to students completing their course and graduating.
The first point of contact for enquiries to the Academic Office, the Academic Office Assistant provides proactive support to prospective and current students, providing basic advice and guidance in person, via email, and on the phone. You will play a key role in Academic office administration processes, and assist with the running of Academic Office meetings and events.
To be successful in your application, you will have relevant administrative and customer service experience, and have an awareness of GDPR legislation and an understanding of the importance of discretion in dealing with confidential matters. Strong communication and interpersonal skills, the ability to deal confidently with a range of people, and the ability to prioritise and organise your work will be essential.
You will need to work accurately, with excellent attention to detail, and to have strong IT and numeracy skills. You will be a hands-on team player with a flexible approach to your work. Experience of working in the Higher Education sector and of organising events would be advantageous.
St Antony’s College is one of the seven graduate colleges of the University of Oxford. The College specialises in the interdisciplinary study of international relations, economics, politics and history of particular parts of the world and has around 550 postgraduate students.
Working at St Antony’s College
This is a part-time post (28 hours per week plus unpaid breaks) for a fixed term of 2 years. The exact working hours will be agreed with the successful candidate.
The Academic Office Assistant will be paid on the University grade 4 scale, currently £20,110.40 – £23,007.20 gross p.a. plus £1,200 gross p.a. Oxford weighting. (£25,138 – £28,759 FTE plus £1,500 FTE Oxford weighting). There is a probationary period of three months.
We offer excellent employee benefits, including:
- 41 days’ annual leave including bank/public holidays. It should be noted that holiday cannot normally be taken during term time and College staff work on bank holidays falling during term time
- Membership of the OSPS pension scheme
- Free meals in College during normal working hours and when the Hall is open
- Access to a car parking space in the College’s grounds if one is available.
St Antony’s College is located in North Oxford, the College is just a 10-minute walk from the city centre and is close to the University Parks, Port Meadow, Jericho and Summertown.
How to apply
Please send a completed application form by email to recruitment@sant.ox.ac.uk by 9am on Thursday 24th October 2024. Interviews are expected to be held in the week commencing 4th November 2024.
Candidates will be shortlisted solely on the extent to which they meet the essential and desirable criteria of the person specification based on their application form. Late or incomplete applications will not be considered.
Any offer of employment will be subject to satisfactory references and the right to work in the UK.
St Antony’s College is an equal opportunities employer. Applicants will be asked to complete a confidential and anonymous online monitoring survey, which is not seen by the selection panel.
A privacy notice for applicants and information about how we use your data can be found at https://www.sant.ox.ac.uk/about-st-antonys/how-we-use-your-data
Published date: October 2, 2024
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