Academic Office Assistant

Administrative

Part-time, 2-year FTC

£20,110.40 - £23,007.20 (£25,138 - £28,759 FTE) plus £1,200 Oxford weighting

28 hours per week

Deadline: Tuesday 24 June 2025

St Antony’s College is recruiting for an Academic Office Assistant. Working in a small team, you will provide high quality administrative support in key areas throughout the student journey – from new students arriving in college, through assessments, to students completing their course and graduating.

The first point of contact for enquiries to the Academic Office, the Academic Office Assistant provides proactive support to prospective and current students, providing basic advice and guidance in person, via email, and on the phone. You will play a key role in Academic Office administration processes, and assist with the running of Academic Office meetings and events.

To be successful in your application, you will have relevant administrative and customer service experience, and have an awareness of GDPR legislation and an understanding of the importance of discretion in dealing with confidential matters. Strong communication and interpersonal skills, the ability to deal confidently with a range of people, and the ability to prioritise and organise your work will be essential.

You will need to work accurately, with excellent attention to detail, and to have strong IT and numeracy skills. You will be a hands-on team player with a flexible approach to your work. Experience of working in the Higher Education sector and of organising events would be advantageous.

For more information, please read the attached job description.

Working at St Antony’s College

This is a fixed-term appointment for 2 years to provide additional support within the Academic Office. The post is part-time (0.8 FTE, 28 hours per week).

The office working hours are normally 9.00am to 5.00pm on Mondays to Fridays, with an unpaid hour for lunch each day. The post holder will occasionally be expected to work at weekends and/or evenings. The exact working hours for the post-holder will be agreed with the successful candidate and some flexibility will be possible.

The Academic Office Assistant will be paid on the University grade 4 scale, currently £20,110.40 – £23,007.20 gross p.a. plus £1,200 gross p.a. Oxford weighting. (£25,138 – £28,759 FTE plus £1,500 FTE Oxford weighting).

Time off in lieu will be given for any hours worked in addition to your normal hours when agreed in advance with your line manager.

There is a probationary period of three months.

We offer excellent employee benefits, including:

41 days’ (FTE) annual leave including bank/public holidays. It should be noted that holiday cannot normally be taken during term time and College staff work on bank holidays falling during term time;
Membership of the Oxford Staff Pension Scheme (OSPS) pension scheme;
Free meals in College during normal working hours and when the Hall is open;
Access to a car parking space in the College’s grounds if one is available.

How to apply

Please send a completed application form by email to recruitment@sant.ox.ac.uk by 9.00am on Tuesday 24^th June 2025.

Interviews are expected to be held in the week beginning 30^th June 2025.

Candidates will be shortlisted solely on the extent to which they meet the essential and desirable criteria of the person specification based on their application form. Late or incomplete applications will not be considered.

Any offer of employment will be subject to satisfactory references and the right to work in the UK.

St Antony’s College is an equal opportunities employer. Applicants will be asked to complete a confidential and anonymous online monitoring survey, which is not seen by the selection panel.

A privacy notice for applicants and information about how we use your data can be found at https://www.sant.ox.ac.uk/about-st-antonys/how-we-use-your-data

Published date: June 5, 2025